One platform. Every solution.

From first enquiry to alumni engagement, Studybase has a module for every aspect of running a modern educational institution.

Key takeaways

This page covers: ERP for Educational Institutions; Learning Management; CRM for Educational Institutions; Value Add-Ons; Mobile Apps; Closing; Experience & expertise.

ERP for Educational Institutions

Student Information System

360° digital profile for every student — academics, health, family & more.

Fee Management & Wallet

Collect, track, and reconcile fees effortlessly with a built-in digital wallet.

Payment Gateway & eNACH

Seamless online payments with eNACH mandates for recurring fee collection.

Faculty Management & Payroll

Complete HR lifecycle — hiring, attendance, leaves, salary, and appraisals.

Inventory & Expense Management

Track assets, stock, and expenses across all departments and campuses.

Task Management

Assign, track, and view all school tasks in one place with clear accountability.

Multi-Channel Communication

Reach everyone via SMS, email, push notification, and WhatsApp from one place.

360° Feedback & Surveys

Collect feedback from students, parents, and staff with customizable surveys.

Transport with Live Tracking

GPS-enabled bus tracking with live ETAs and safety alerts for parents.

Library Management

Digital catalogue, issue tracking, fines, and OPAC for your library.

Customization & Report Builders

Build custom reports and dashboards tailored to your institution's needs.

Analytics & Dashboard

Real-time KPIs for management — academic, financial, and operational.

Alumni Management

Maintain alumni database, organize events, and foster lifelong connections.

Gate-Pass & Visitor Management

Digital gatepass for students and QR-based visitor check-in with OTP verification.

Security & Access Control

Role-based access control, audit logs, and data security for your institution.

Learning Management

Classroom Management

Digitize every classroom activity — attendance, notes, and engagement.

Curriculum Planning

Plan, map, and deliver your curriculum — aligned to national standards.

Daily Diary with Tracking

Create, Assign, Track & Filter - All in One Place! Smart homework and diary tracking.

Assignments

Create, distribute, collect, and grade assignments — fully digital.

Topic-Based Question Bank

Build a searchable question library by topic, difficulty, and Bloom's level.

Online Classes with Recording

Conduct live classes with recording, whiteboard, and attendance tracking.

Evaluation & Progress Reports

Generate holistic progress reports — academic, co-curricular, and beyond.

Class & Faculty Performance

Track and analyze class-wise and faculty-wise performance metrics.

Time Table with Substitutions

Auto-generate and manage timetables with smart substitution logic.

Holistic Progress Card (NEP 2020)

NEP 2020 compliant holistic progress cards with 360° student evaluation.

Academic & Skill Courses

Offer additional courses and skill development programs to students.

Host Your Own Content

Upload and stream your own videos, PDFs, and study material securely.

CRM for Educational Institutions

QR-Based Admissions

Let parents scan a QR code and fill admission forms on their phones.

Admission Form Integration

Embed dynamic admission forms on your website and collect structured data.

Lead Management

Capture, nurture, and convert admission enquiries with a built-in CRM.

Notifications

Automated push notifications, SMS, and email alerts for all stakeholders.

Documents Management

Store, organize, and share documents securely across your institution.

Tracking & Reporting

Comprehensive tracking and reporting across all modules and activities.

Value Add-Ons

Multi-Campus Hub

Manage all your campuses from a single login with consolidated reporting.

AI / ChatGPT

AI-powered content generation and student support for your institution.

Creatives with Branding

Professional design templates for certificates, ID cards, and marketing materials.

Internal Social Network

Private social platform for students, faculty, and staff collaboration.

Website Management

Build and manage your institution's website with integrated CMS.

Online Store for Students

Enable students to purchase books, uniforms, and supplies directly from your school.

Integrations

WhatsApp for Communication

Send circulars, fee reminders, and alerts directly on WhatsApp.

Facebook for Leads

Capture leads directly from Facebook ads into your CRM.

GPS for Vehicle Tracking

Track all institutional vehicles with GPS devices and live monitoring.

Biometrics for Attendance

Link biometric devices to auto-mark student and staff attendance.

RFID for Attendance

RFID card-based attendance marking for students and staff.

Bank for Fee Collection

Direct bank integration for automated fee collection and reconciliation.

Payment Gateway

Integrate multiple payment gateways for online fee collection.

Fee Financing

Offer EMI and financing options to parents for fee payments.

Mobile Apps

Google Play App Store

Closing

The all-in-one SaaS platform for schools, colleges, and coaching institutes across India. From first enquiry to alumni engagement, Studybase has a module for every aspect of running a modern educational institution.

Key facts

Visual content

Main image: A Studybase promotional graphic calls it “The Complete Platform for Educational Excellence” and lists fees, admissions, academics, transport, and a parent app. It also displays figures of 1,100+ institutions, 5L+ app downloads, 10L+ students, and 2,000 Cr+ in fees per year.

The hero is a text-only layout with a pale dotted background and the large headline “One platform. Every solution.”

About this company

Studybase provides ERP, learning management, admissions, payment, communication, transport, and analytics tools for schools, colleges, and universities. The platform manages more than 10 lakh student records across 1,100+ institutions in over 20 cities and eight or more states. It offers assisted onboarding, data migration, staff training, and web, iOS, and Android applications.

Founded 2021. Funding: Studybase states that it received seed funding and strategic mentorship from the IIM Udaipur Incubation Centre and Government Techno Fund support through iStart Rajasthan..

Target customers:

Experience & expertise

People behind the company:

Products

Trust & authority

Security & compliance

Backed by leaders from

Awards & press

Social

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Frequently asked questions

What is Studybase?
Studybase is a SaaS platform for digitising the administration, finances, admissions, academics, communication, and operations of educational institutions.
What can institutions manage with Studybase?
Institutions can manage student records, fees, payments, admissions, faculty, payroll, attendance, curriculum, timetables, assignments, examinations, communication, transport, libraries, inventory, visitors, alumni, reporting, and analytics.
How is Studybase priced?
Studybase offers Base, Standard, and Premium plans using per-student pricing. The site states that subscriptions can be paid monthly without a heavy upfront investment, but it does not publish specific prices.
What integrations does Studybase support?
The site explicitly lists Tally, WhatsApp, SMS, payment gateway, biometric, RFID, GPS, social media, and AI/ChatGPT integrations, along with REST API access on the Premium plan.
How does Studybase protect institutional data?
Studybase states that it is aligned with the DPDP Act 2023 and provides encrypted data, regular backups, role-based permissions, two-factor authentication, audit logs, data export, and institutional data ownership. The platform is hosted on Azure Cloud.
How can an institution get started with Studybase?
An institution can book a personalised demo or contact the sales team. All plans include assisted onboarding, data migration, and staff training, and the site states that setup can be completed in 24 hours.
Which devices and platforms support Studybase?
Studybase provides applications for students, parents, teachers, and administrators across iOS, Android, web, and TV platforms.
What does Studybase's Solutions page cover?
The Solutions page covers 45+ Modules · 100+ Features organized into ERP for Educational Institutions, Learning Management, CRM for Educational Institutions, Value Add-Ons, and Integrations — from first enquiry to alumni engagement.
What modules are included in Studybase's ERP for Educational Institutions?
The ERP includes Student Information System, Fee Management & Wallet, Payment Gateway & eNACH, Faculty Management & Payroll, Inventory & Expense Management, Task Management, Multi-Channel Communication, 360° Feedback & Surveys, Transport with Live Tracking, Library Management, Customization & Report Builders, Analytics & Dashboard, Alumni Management, Gate-Pass & Visitor Management, and Security & Access Control.
Does Studybase support NEP 2020 progress cards?
Yes. Studybase's Holistic Progress Card module is NEP 2020 Section 4.35 compliant, NCERT & PARAKH aligned, with digital publishing via app.
What payment options does Studybase's Payment Gateway & eNACH module support?
It offers 6+ payment gateway integrations, eNACH auto-deduction mandates, UPI, cards, net banking, wallets, dynamic QR with auto-reconciliation, and pay by link.
What third-party integrations does Studybase offer?
Studybase integrates with WhatsApp for communication, Facebook for leads, GPS for vehicle tracking, biometrics and RFID for attendance, bank integration and payment gateways for fee collection, and fee financing for EMI options.

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