Replace paper visitor registers with a smart, digital gate pass system. Know exactly who is on campus, when, and why.
Key takeaways
This page covers: Digital gate passes; Visitor log; Pre-approval; Instant alerts; Reports; Integrated; Solutions; Product.
Gate Pass & Visitor Management is a smart, digital gate pass system that replaces paper visitor registers so schools know exactly who is on campus, when, and why.
This page is for school administrators and security staff managing campus entry and visitor records.
It generates QR-code gate passes for visitors, parents, and contractors, and keeps a searchable, exportable digital log of every entry and exit.
Parents pre-approve visits via the app, and security scans and confirms on arrival; security also receives instant alerts for unannounced visitors or restricted personnel.
The system produces monthly visitor reports by purpose, frequency, and access level, and connects with the Studybase student and staff database for verification.
Digital gate passes
Generate QR-code gate passes for visitors, parents, and contractors.
Visitor log
Automatic digital log of every entry and exit — searchable and exportable.
We were at ScooNews Global Ed-Fest 2026 · Three days, 500+ school leaders — here is how it went.
Key facts
Entity: Studybase
What it is: Studybase is a SaaS platform for managing the administration, finances, admissions, academics, and stakeholder engagement of educational institutions.
Main image: A Studybase promotional slide reads “The Complete Platform for Educational Excellence” and lists fees, admissions, academics, transport, and a parent app. It shows figures of 1,100+ institutions, 5L+ app downloads, 10L+ students, and 2,000 Cr+ fees per year.
The hero is a text-only section with a pale dotted background and a prominent “Gate Pass & Visitor Management” heading.
About this company
Studybase provides ERP, learning management, admissions, payment, communication, transport, and analytics tools for schools, colleges, and universities. The platform manages more than 10 lakh student records across 1,100+ institutions in over 20 cities and eight or more states. It offers assisted onboarding, data migration, staff training, and web, iOS, and Android applications.
Founded 2021. Funding: Studybase states that it received seed funding and strategic mentorship from the IIM Udaipur Incubation Centre and Government Techno Fund support through iStart Rajasthan..
Target customers:
Colleges
Universities
Multi-campus educational institutions
Experience & expertise
Studybase serves 1,100+ schools, colleges, and universities.
The platform manages more than 10 lakh student records.
Studybase processes more than ₹2,000 crore in fee payments every year.
Its applications have recorded more than 5 lakh downloads across iOS and Android.
Studybase operates across more than 20 cities in eight or more states.
The founding team states that it has international technology experience across Dell, Oracle, Hyves, and Sun Microsystems.
The team has stated experience in digital product development, education technology, operating systems, and cloud platforms.
Studybase provides expert-led migration, setup, and staff training for educational institutions.
People behind the company:
Anuj Ahuja — Founder and CEO, Computer engineer with 22+ years in technology and experience as Director Product at Elsevier, Chief Architect at Hyves, and Senior Tech Lead at Dell.
Aashish Ahuja — Co-founder and Director, Education technology leader with 18+ years of experience building and scaling EdTech platforms; also Director at EducationStack and Gurukul Studio.
Saurabh Vyas — Co-founder and Chief of Growth, Technology leader with 20+ years in operating systems and cloud platforms; previously Principal Engineer at Oracle and Technology Lead at Sun Microsystems.
Products
Studybase — Studybase is an institutional management platform that combines administration, finance, admissions, academics, communication, and operational tools.
ERP for Educational Institutions — The ERP manages student information, fees, faculty, payroll, inventory, expenses, transport, libraries, access controls, reporting, and other institutional operations.
Learning Management — The learning management tools support digital classrooms, curriculum planning, attendance, timetables, assignments, examinations, and lesson planning.
Admissions & CRM — Admissions & CRM manages enquiries, enrollment, admissions, and the student lifecycle.
Trust & authority
Security & compliance
Studybase states that it is aligned with the Digital Personal Data Protection Act, 2023.
Backed by leaders from
Microsoft for Startups
IIM Udaipur Incubation Centre
iStart Rajasthan
Awards & press
Rajasthan Innovation Award (Grant) — 2022
Selected for Microsoft for Startups
Incubated at IIM Udaipur Incubation Centre
Supported by the iStart Rajasthan Government Techno Fund
Studybase is a SaaS platform for digitising the administration, finances, admissions, academics, communication, and operations of educational institutions.
Studybase offers Base, Standard, and Premium plans using per-student pricing. The site states that subscriptions can be paid monthly without a heavy upfront investment, but it does not publish specific prices.
What integrations does Studybase support?
The site explicitly lists Tally, WhatsApp, SMS, payment gateway, biometric, RFID, GPS, social media, and AI/ChatGPT integrations, along with REST API access on the Premium plan.
How does Studybase protect institutional data?
Studybase states that it is aligned with the DPDP Act 2023 and provides encrypted data, regular backups, role-based permissions, two-factor authentication, audit logs, data export, and institutional data ownership. The platform is hosted on Azure Cloud.
How can an institution get started with Studybase?
An institution can book a personalised demo or contact the sales team. All plans include assisted onboarding, data migration, and staff training, and the site states that setup can be completed in 24 hours.
Which devices and platforms support Studybase?
Studybase provides applications for students, parents, teachers, and administrators across iOS, Android, web, and TV platforms.
How this page was built
From the page — the restructured body, its links, and any forms are taken directly from the scanned page.
From the company profile — the company, products, trust, integrations, and company-level FAQ sections are compiled from the company's site and human-reviewed.
Cited sources
"Parents pre-approve visits via the app."
"Security receives alerts for unannounced visitors or restricted personnel."