One platform. Every solution.
From first enquiry to alumni engagement, Studybase has a module for every aspect of running a modern educational institution.
ERP for Educational Institutions
Student Information System
360° digital profile for every student — academics, health, family & more.
- Comprehensive 360° student profiles
- Session, class & group management
- Attendance with instant parent alerts
- Leave management & approvals
- Feedback from & to school
- Document storage (TC, certificates)
Fee Management & Wallet
Collect, track, and reconcile fees effortlessly with a built-in digital wallet.
- Online & offline fee collection
- Flexible fee structure (term-wise, category-wise)
- Digital wallet for students & parents
- Cheque management
- Pending fee notifications
- Finance audit reports
- Tally integration
Payment Gateway & eNACH
Seamless online payments with eNACH mandates for recurring fee collection.
- 6+ payment gateway integrations
- eNACH auto-deduction mandates
- UPI, cards, net banking, wallets
- Dynamic QR with auto-reconciliation
- Pay by link
Faculty Management & Payroll
Complete HR lifecycle — hiring, attendance, leaves, salary, and appraisals.
- Teacher profiles & documents
- Teacher attendance marking
- Leave management & approvals
- Salary management & pay slips
- PF, ESI & TDS calculations
- Biometric integration
Inventory & Expense Management
Track assets, stock, and expenses across all departments and campuses.
- Asset registry & tracking
- Inventory: purchase & sales
- Vendor management
- Purchase order workflow
- Department-wise expense tracking
Task Management
Assign, track, and view all school tasks in one place with clear accountability.
- Task creation & assignment
- Task & approval workflows
- Owner assignment & tracking
- Priority & deadline management
Multi-Channel Communication
Reach everyone via SMS, email, push notification, and WhatsApp from one place.
- Messaging with push notifications
- WhatsApp & SMS integration
- Custom SMS sender ID
- Notice board & academic calendar
- Audience segmentation (grade, section)
- Scheduled campaigns
360° Feedback & Surveys
Collect feedback from students, parents, and staff with customizable surveys.
- Custom survey builder
- Anonymous feedback option
- Real-time analytics & reports
Transport with Live Tracking
GPS-enabled bus tracking with live ETAs and safety alerts for parents.
- Transport data management
- GPS integration & live tracking
- App-based tracking for parents
- Boarding / deboarding alerts
- Passenger attendance
- Dedicated driver app
- Transport fee integration
- Integrated with gate pass
Library Management
Digital catalogue, issue tracking, fines, and OPAC for your library.
- Digital book catalogue (barcode/ISBN)
- Issue & return tracking
- Overdue fine calculation
Customization & Report Builders
Build custom reports and dashboards tailored to your institution's needs.
- Drag-and-drop report builder
- No-code customisations
- Custom fields & formulas
- Data importers & exporters
- REST API for integration
- Scheduled report delivery
Analytics & Dashboard
Real-time KPIs for management — academic, financial, and operational.
- Real-time fee collection reports
- Attendance heat maps
- Academic performance trends
Alumni Management
Maintain alumni database, organize events, and foster lifelong connections.
- Alumni directory & profiles
- Event management & invitations
- Donation & fundraising tracking
Gate-Pass & Visitor Management
Digital gatepass for students and QR-based visitor check-in with OTP verification.
- OTP-verified student gatepasses
- QR code visitor check-in
- Real-time notifications & tracking
Security & Access Control
Role-based access control, audit logs, and data security for your institution.
- OTP login via mobile / email
- Two-Factor Authentication
- Member roles & permissions
- Complete audit logs
- Encrypted data with regular backups
- DPDP Act 2023 aligned
Learning Management
Classroom Management
Digitize every classroom activity — attendance, notes, and engagement.
- One-click digital attendance
- Subject-wise attendance
- Teacher logs
- Daily learning resources
- Notes & resource sharing
- Behaviour & incident log
Curriculum Planning
Plan, map, and deliver your curriculum — aligned to national standards.
- Courses & lesson planning
- Subject & grade-wise planning
- Supports CBSE, ICSE, IB & State Boards
- Curriculum progress tracking
Daily Diary with Tracking
Create, Assign, Track & Filter - All in One Place! Smart homework and diary tracking.
- Add & Assign Classwork and Homework
- Smart Filters by Members, Subjects, Slots
- Track Progress & Completion Overview
Assignments
Create, distribute, collect, and grade assignments — fully digital.
- Rich-text assignment creation
- Digital submission collection
- Inline grading & feedback
Topic-Based Question Bank
Build a searchable question library by topic, difficulty, and Bloom's level.
- Multi-type questions (MCQ, subjective)
- Bloom's taxonomy alignment
- Auto-generate question papers
Online Classes with Recording
Conduct live classes with recording, whiteboard, and attendance tracking.
- HD live video sessions
- Interactive whiteboard
- Auto-recording & archiving
Evaluation & Progress Reports
Generate holistic progress reports — academic, co-curricular, and beyond.
- Exam management
- Offline & online exams
- Custom report cards
- Integrated with fee & attendance
- Configurable grade calculation
- Multi-term & cumulative reports
- Digital & print-ready formats
Class & Faculty Performance
Track and analyze class-wise and faculty-wise performance metrics.
- Class performance analytics
- Faculty effectiveness reports
- Comparative performance tracking
Time Table with Substitutions
Auto-generate and manage timetables with smart substitution logic.
- Auto-generated conflict-free timetables
- Smart substitution suggestions
- Real-time broadcast of changes
Holistic Progress Card (NEP 2020)
NEP 2020 compliant holistic progress cards with 360° student evaluation.
- NEP 2020 Section 4.35 compliant
- NCERT & PARAKH aligned
- Digital publishing via app
Academic & Skill Courses
Offer additional courses and skill development programs to students.
- Course catalog management
- Enrollment & progress tracking
- Certificate generation
Host Your Own Content
Upload and stream your own videos, PDFs, and study material securely.
- Video & PDF upload & streaming
- Access control by grade/section
- Content consumption analytics
CRM for Educational Institutions
QR-Based Admissions
Let parents scan a QR code and fill admission forms on their phones.
- Custom QR code generation
- Mobile-first admission forms
- Auto-populate student database
Admission Form Integration
Embed dynamic admission forms on your website and collect structured data.
- Payment-integrated form builder
- Custom forms with fee payment
- Website embed & shareable link
- Online entrance test
Lead Management
Capture, nurture, and convert admission enquiries with a built-in CRM.
- Enquiry & admission management
- Website lead capture
- Multi-source lead capture
- Follow-up reminders & call logs
- Conversion rate analytics
Notifications
Automated push notifications, SMS, and email alerts for all stakeholders.
- Multi-channel notifications
- Event-triggered alerts
- Delivery tracking & analytics
Documents Management
Store, organize, and share documents securely across your institution.
- Centralized document repository
- Version control & access logs
- Secure sharing & permissions
Tracking & Reporting
Comprehensive tracking and reporting across all modules and activities.
- Custom report generation
- Real-time data visualization
- Export to Excel/PDF
Value Add-Ons
Multi-Campus Hub
Manage all your campuses from a single login with consolidated reporting.
- Single login for all campuses
- Campus-wise segregated data
- Consolidated financial reports
AI / ChatGPT
AI-powered content generation and student support for your institution.
- Assistant for teachers & students
- AI lesson plan generator
- Question & assignment generator
- AI-integrated communication
- Text to speech
- Age-appropriate & teacher-moderated
Creatives with Branding
Professional design templates for certificates, ID cards, and marketing materials.
- Custom certificate templates
- ID card design & printing
- Marketing collateral creation
Internal Social Network
Private social platform for students, faculty, and staff collaboration.
- News feed & announcements
- Groups & communities
- File sharing & discussions
Website Management
Build and manage your institution's website with integrated CMS.
- Drag-and-drop website builder
- Mobile-responsive templates
- SEO optimization tools
Online Store for Students
Enable students to purchase books, uniforms, and supplies directly from your school.
- Store for students & parents
- Books, uniforms & supplies
- Student wallet integration
- Multiple payment options
- Reporting & stock alerts
Integrations
WhatsApp for Communication
Send circulars, fee reminders, and alerts directly on WhatsApp.
- Bulk WhatsApp broadcasts
- Fee reminder automation
- Two-way parent query support
Facebook for Leads
Capture leads directly from Facebook ads into your CRM.
- Facebook Lead Ads integration
- Auto-sync to CRM
- Lead scoring & routing
GPS for Vehicle Tracking
Track all institutional vehicles with GPS devices and live monitoring.
- Real-time GPS tracking
- Route history & playback
- Geofence alerts & reports
Biometrics for Attendance
Link biometric devices to auto-mark student and staff attendance.
- Biometric device integration
- Real-time sync to platform
- Auto-parent notification on arrival
RFID for Attendance
RFID card-based attendance marking for students and staff.
- RFID card reader integration
- Contactless attendance marking
- Instant parent notifications
Bank for Fee Collection
Direct bank integration for automated fee collection and reconciliation.
- Bank API integration
- Auto-reconciliation
- Real-time payment updates
Payment Gateway
Integrate multiple payment gateways for online fee collection.
- Multiple gateway support
- Secure payment processing
- Instant payment confirmation
Fee Financing
Offer EMI and financing options to parents for fee payments.
- EMI plan configuration
- Third-party financing integration
- Automated installment tracking