Studybase
40+ Modules

One platform. Every solution.

From first enquiry to alumni engagement, Studybase has a module for every aspect of running a modern educational institution.

ERP for Educational Institutions

Student Information System

360° digital profile for every student — academics, health, family & more.

  • Comprehensive student profiles
  • Academic & attendance history
  • Document storage (TC, certificates)

Fee Management & Wallet

Collect, track, and reconcile fees effortlessly with a built-in digital wallet.

  • Flexible fee structure (term-wise, category-wise)
  • Digital wallet for students & parents
  • Auto-reminders for pending dues

Payment Gateway & eNACH

Seamless online payments with eNACH mandates for recurring fee collection.

  • 6+ payment gateway integrations
  • eNACH / NACH mandate setup
  • UPI, cards, net banking, wallets

Faculty Management & Payroll

Complete HR lifecycle — hiring, attendance, leaves, salary, and appraisals.

  • Faculty profiles & documents
  • Automated payroll & pay slips
  • PF, ESI & TDS calculations

Inventory & Expense Management

Track assets, stock, and expenses across all departments and campuses.

  • Asset registry & tracking
  • Purchase order workflow
  • Department-wise expense tracking

Online Store for Students

Sell uniforms, books, and merchandise online with integrated payment and delivery.

  • Product catalog management
  • Online payment integration
  • Order tracking & delivery

Multi-Channel Communication

Reach everyone via SMS, email, push notification, and WhatsApp from one place.

  • SMS, email, push, WhatsApp unified
  • Audience segmentation (grade, section)
  • Scheduled campaigns

360° Feedback & Surveys

Collect feedback from students, parents, and staff with customizable surveys.

  • Custom survey builder
  • Anonymous feedback option
  • Real-time analytics & reports

Transport with Live Tracking

GPS-enabled bus tracking with live ETAs and safety alerts for parents.

  • Real-time GPS bus tracking
  • Parent ETA notifications
  • Geofence alerts (entry/exit)

Library Management

Digital catalogue, issue tracking, fines, and OPAC for your library.

  • Digital book catalogue (barcode/ISBN)
  • Issue & return tracking
  • Overdue fine calculation

Customization & Report Builders

Build custom reports and dashboards tailored to your institution's needs.

  • Drag-and-drop report builder
  • Custom fields & formulas
  • Scheduled report delivery

Analytics & Dashboard

Real-time KPIs for management — academic, financial, and operational.

  • Real-time fee collection reports
  • Attendance heat maps
  • Academic performance trends

Alumni Management

Maintain alumni database, organize events, and foster lifelong connections.

  • Alumni directory & profiles
  • Event management & invitations
  • Donation & fundraising tracking

Gate-Pass & Visitor Management

Digital gatepass for students and QR-based visitor check-in with OTP verification.

  • OTP-verified student gatepasses
  • QR code visitor check-in
  • Real-time notifications & tracking

Security & Access Control

Role-based access control, audit logs, and data security for your institution.

  • Role-based permissions
  • Complete audit trail
  • Data encryption & backup

Learning Management

Classroom Management

Digitize every classroom activity — attendance, notes, and engagement.

  • One-click digital attendance
  • Notes & resource sharing
  • Behaviour & incident log

Curriculum Planning

Plan, map, and deliver your curriculum — aligned to national standards.

  • Subject & grade-wise planning
  • Board alignment (CBSE, ICSE, State)
  • Curriculum progress tracking

Assignments

Create, distribute, collect, and grade assignments — fully digital.

  • Rich-text assignment creation
  • Digital submission collection
  • Inline grading & feedback

Topic-Based Question Bank

Build a searchable question library by topic, difficulty, and Bloom's level.

  • Multi-type questions (MCQ, subjective)
  • Bloom's taxonomy alignment
  • Auto-generate question papers

Online Classes with Recording

Conduct live classes with recording, whiteboard, and attendance tracking.

  • HD live video sessions
  • Interactive whiteboard
  • Auto-recording & archiving

Evaluation & Progress Reports

Generate holistic progress reports — academic, co-curricular, and beyond.

  • Configurable grade calculation
  • Multi-term & cumulative reports
  • Digital & print-ready formats

Class & Faculty Performance

Track and analyze class-wise and faculty-wise performance metrics.

  • Class performance analytics
  • Faculty effectiveness reports
  • Comparative performance tracking

Time Table with Substitutions

Auto-generate and manage timetables with smart substitution logic.

  • Auto-generated conflict-free timetables
  • Smart substitution suggestions
  • Real-time broadcast of changes

Holistic Progress Card (NEP 2020)

NEP 2020 compliant holistic progress cards with 360° student evaluation.

  • NEP 2020 Section 4.35 compliant
  • NCERT & PARAKH aligned
  • Digital publishing via app

Academic & Skill Courses

Offer additional courses and skill development programs to students.

  • Course catalog management
  • Enrollment & progress tracking
  • Certificate generation

Host Your Own Content

Upload and stream your own videos, PDFs, and study material securely.

  • Video & PDF upload & streaming
  • Access control by grade/section
  • Content consumption analytics

CRM for Educational Institutions

QR-Based Admissions

Let parents scan a QR code and fill admission forms on their phones.

  • Custom QR code generation
  • Mobile-first admission forms
  • Auto-populate student database

Admission Form Integration

Embed dynamic admission forms on your website and collect structured data.

  • Drag-and-drop form builder
  • Website embed & shareable link
  • Fee payment during form fill

Lead Management

Capture, nurture, and convert admission enquiries with a built-in CRM.

  • Multi-source lead capture
  • Follow-up reminders & call logs
  • Conversion rate analytics

Notifications

Automated push notifications, SMS, and email alerts for all stakeholders.

  • Multi-channel notifications
  • Event-triggered alerts
  • Delivery tracking & analytics

Documents Management

Store, organize, and share documents securely across your institution.

  • Centralized document repository
  • Version control & access logs
  • Secure sharing & permissions

Tracking & Reporting

Comprehensive tracking and reporting across all modules and activities.

  • Custom report generation
  • Real-time data visualization
  • Export to Excel/PDF

Value Add-Ons

Multi-Campus Hub

Manage all your campuses from a single login with consolidated reporting.

  • Single login for all campuses
  • Campus-wise segregated data
  • Consolidated financial reports

AI / ChatGPT

AI-powered content generation and student support for your institution.

  • AI lesson plan generator
  • Question & assignment generator
  • Student AI tutor chatbot

Creatives with Branding

Professional design templates for certificates, ID cards, and marketing materials.

  • Custom certificate templates
  • ID card design & printing
  • Marketing collateral creation

Internal Social Network

Private social platform for students, faculty, and staff collaboration.

  • News feed & announcements
  • Groups & communities
  • File sharing & discussions

Website Management

Build and manage your institution's website with integrated CMS.

  • Drag-and-drop website builder
  • Mobile-responsive templates
  • SEO optimization tools

Integrations

WhatsApp for Communication

Send circulars, fee reminders, and alerts directly on WhatsApp.

  • Bulk WhatsApp broadcasts
  • Fee reminder automation
  • Two-way parent query support

Facebook for Leads

Capture leads directly from Facebook ads into your CRM.

  • Facebook Lead Ads integration
  • Auto-sync to CRM
  • Lead scoring & routing

GPS for Vehicle Tracking

Track all institutional vehicles with GPS devices and live monitoring.

  • Real-time GPS tracking
  • Route history & playback
  • Geofence alerts & reports

Biometrics for Attendance

Link biometric devices to auto-mark student and staff attendance.

  • Biometric device integration
  • Real-time sync to platform
  • Auto-parent notification on arrival

RFID for Attendance

RFID card-based attendance marking for students and staff.

  • RFID card reader integration
  • Contactless attendance marking
  • Instant parent notifications

Bank for Fee Collection

Direct bank integration for automated fee collection and reconciliation.

  • Bank API integration
  • Auto-reconciliation
  • Real-time payment updates

Payment Gateway

Integrate multiple payment gateways for online fee collection.

  • Multiple gateway support
  • Secure payment processing
  • Instant payment confirmation

Fee Financing

Offer EMI and financing options to parents for fee payments.

  • EMI plan configuration
  • Third-party financing integration
  • Automated installment tracking